Rules and Booking Conditions

ASHWORTH VALLEY SCOUT CAMPSITE
CHILD PROTECTION AND SAFEGUARDING

The camp site operates under The Scout Association's code of practice and all users must agree and adhere to this policy.

PLEASE CLICK ON THE LINK BELOW FOR FULL DETAILS

https://www.scouts.org.uk/about-us/policy/safeguarding-policy-and-procedures/

We also have a 'Yellow Card', which all volunteers carry with them. You can view and download the card by clicking on the link below.

https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/young-people-first-yellow-card/

ASHWORTH VALLEY SCOUT CAMP SITE

BOOKING CONDITIONS

Pricing

Charges are reviewed each September for implementation on the following 1^st April each year. All advanced bookings will be adjusted to the prices applicable at the date of use (not the date of booking). All cheques Should be made payable to ‘ASHWORTH VALLEY SCOUT CAMPSITE’, (please remember that two signatures are sometimes required)
BACS payments to the above at Sort Code 05.07.22 A/C No .24785818

Building Hire

Please note there is a minimum booking of 2 nights (Friday & Saturday) at weekends for both buildings.
Weekends: from 5pm Friday to 3pm Sunday (buildings must be vacated no later than 3pm Sundays).
Unless prior arrangements have been made with Campsite management Staff.
Midweek: by agreement. Groups leaving on Fridays must vacate the buildings by
1.00pm but can still continue to use the site

Provisional Bookings
All Booking application forms, when received, will be deemed as provisional and may be re-allocated if the £50 deposit is not received within 28 days of the application being submitted.

Deposits & Payments
When a competed booking form. and the £50 deposit have both been received, a formal confirmation of your booking will be sent to you. The balance of all camp fees must be paid, by cheque/cash (before leaving the campsite) or by BACS asap. (sorry we do not do “plastic”).

Cancellations
Deposits are non-returnable, unless the building is re-let, or at the discretion of the Manager.

Building Recharges
In the event of any part of the building being left unsatisfactory a charge may be raised towards cleaning / repair / replacement costs. Our aim is to provide a building that you would be happy to enter at the beginning of your hire.
If you intend to book one of the buildings, please ensure that you sign and date declaration (1) on the booking form.

Safeguarding Code of Practice
Ashworth Valley is a Scout Camp Site and as such all users must agree to abide by the Scout Association’s Safeguarding Code of Practice. This code is contained on the ‘Young People First’ card and a link to this is provided on P7. In particular, it must be understood that any contravention of the Safeguarding Code of Practice could lead to the Scout Association initiating its own reporting and referral procedures. If your organisation has its own Safeguarding code of practice, please supply us with a copy. Prior to any booking being accepted you must sign and date declaration (2) on the booking form.

Insurance
The Campsite carries Insurance through the Scout Association for all Scout Association Members, It Also carries full Public Liability Insurance for all visitors to the Campsite.
This does not preclude you from securing your own insurance cover.

Site Access
The Site main gate is locked at night. from approximately 10 pm. until approximately 8 am.

When Staff are in attendance, they will open the gate as required.

When Staff are not in attendance a gate key is left with users.
The residents in the Cottage also have gate keys, in emergency.

Vehicle access to the Campsite

Unfortunately, there is No Access for Coaches due to low trees and sharp turn into the site.
Access for Mini-busses, Vans and Cars only.

Vehicles, and their contents, are left entirely at the owner’s risk.

ASHWORTH VALLEY CAMPSITE RULES
(These should be brought to the attention of the group and its Leaders)

Activities & Equipment

Equipment provided by the site for your booked activity is checked on a regular basis. It is your duty to take care of the equipment and the facilities. If you are using your own equipment, then it is your responsibility to ensure all equipment is maintained correctly and in good working order. The site takes no responsibility for damage, or loss, of own equipment or kit.

Instructors

The Site provided instructors hold relevant qualifications to run activities under guidance of the Scout Association. It is your duty, if you are providing your own Instructors, to ensure your Instructor is fully qualified and confident with running the sessions. We will ask to see their certificate.

Booking Activities

Booking forms for activities must be submitted at least 4 weeks Prior to your camp date. This allows the site to find instructors (who are all volunteers) and plan maintenance of kit and facilities. If your application form is received with less than the 4 notice, the site may refuse your activity booking.

If an instructor cannot be found for your chosen activity, the site may offer an alternative activity.

Book all camps, day/evening visits at least SEVEN days in advance.

Report to a staff member on arrival.
Park in the car parks or in areas designated by Camp Staff. The camp Site accepts no responsibility for any damage, accidents or thefts involving users’ cars.
Respect the Camp Site speed limit of 5mph.
Look after your personal valuables and ensure that all your equipment is adequately insured. The Camp Site cannot be held responsible for any damage, by other campers or third parties.
Ensure that you have your own First Aid arrangements in place. Such as an adequate first aid kit for the number of people in your group and if you are using open fires, you have a burns kit available. See Camp Site’s ‘Personal Accident and First Aid Procedures’.
Report all accidents to the duty Camp Staff. The nearest A&E Dept is at Fairfield Hospital, (Bury Road, Fairfield, Bury). Organisations must also follow their respective Association’s Accident reporting procedures.
Protect grassed surfaces. Altar fires and bases are available from Camp Staff. Ground fires can only be used in the designated back-woods area. At the end of your camp the ashes should be fully extinguished, and the altar fire emptied into the fireplace, next to the skip. NOT IN THE SKIP. The alter fire and base must be returned to the designated storage area.
Waste should be bagged securely and placed in the skip on the top car park. No pits are to be dug. Site bins are for litter only.
We do not have the facilities to recycle therefore if you wish to recycle, please take your recycling waste home.
Use wood sparingly. No large fires and all unused wood to be returned to the woodpile.
Do not climb on the wood pile.
Do not cut down any trees, there is plenty of dead wood on the ground.
Use water wisely, it is on a metered supply. Water games should be held by the stream.
Keep the toilets and showers clean. No cooking or eating utensils to be washed in these areas.
Do not put waste food, nappies, plastic bags or other ‘foreign bodies’ down the toilets. This causes major problems to the drains and septic tank.
Respect the multi-denominational Worship Centre, which is for ‘Scouts Own’ and similar services and should not be used for any other purpose.
Keep all gates closed. Do not climb over or under any fences or force a way through hedges. Field perimeter fences must be respected – the valley is on the other side.

Do not enter, or climb on, any of the Site buildings without permission, or interfere with any tools, machinery or equipment.
No loud noise before 7.30am or after 10.30pm – consider your neighbours.
Pay your camp fees and have a member of the Camp Staff check your site prior to departure.
Only Guide / Registered Service dogs, Police dogs and the cottage resident’s dog are allowed.

Guide & service dogs’ owners must report to a member of the Campsite Staff, on arrival.

Fire Procedures

In the event of fire, raise the alarm, evacuate your area to the Fire Point below and undertake an immediate headcount to verify all are accounted for.

Pack Holiday centre – bottom car park
Ranch House – bottom car park
Birtle Field – centre of Hurst Field
Hurst Field – by flagpole on Birtle Field
Climbing Tower and ranges – by flagpole on Birtle Field
Staff Buildings – top car park

ALCOHOL

Ashworth Valley Scout advises that all visitors, scouting and non scouting, must follow the Green Card.

SMOKING/VAPING

Ashworth Valley Scout Campsite is a Non-Smoking and none Vaping site, if you wish to smoke/vape you must leave the site.

ASHWORTH VALLEY SCOUT CAMPSITE PERSONAL ACCIDENT AND FIRST AID PROCEDURES

Ashworth Valley Scout Camp Site is primarily a facility for Scouts and Guides with occasional use by schools and other youth organisations.
The site is administered and run by volunteers (Manager and assistants). They often hold other appointments within the Scout Movement
Duty Wardens are local leaders who sometimes assist at the Site at weekends
All the above are members of the Scout Movement and hold First Aid qualifications (minimum – First Response).
As all are volunteers, there are times, particularly midweek, when ‘Users’ are on site, but none of the above are in attendance.

It is the group leader’s responsibility to:-
Ensure that all their members are supervised and behave in such a way as to minimise any risk of accident.
Have their own First Aid arrangements on site.

First Aid Kits/Burns Kits
All ‘Users’ should have their own First Aid/Burns Kits and someone able to deal with minor accidents.
The Camp Site has First Aid Kits in the Duty Warden’s cabin and the Staff Hut
There is an Automated External Defibrillators located in the porch of the Staff Hut, along with an emergency burns kit. A key to the porch is left with the leaders of all campsite users when no staff member or Duty Warden is onsite. There is a Defibrillator located in the porch of the Pack Holiday Centre. All site staff are trained in CPR & defibrillator use.

In the event of an accident
Initial help should be given by any available, capable adult with immediate reference to the Leaders of the group involved.
Decisions on treatment/reference to Hospital/advising parents/carers must be made by the Leaders of the group involved.
The incident must be reported to camp Staff asap and all details recorded in the Site Accident Book.
In the event of a major accident or emergency the Manager must be contacted if not on Site.
Leaders must follow their own organisation’s procedures for internal reporting.

Emergency Numbers:
Police.                          999
Non-Emergency         0161 872 5050

Fire.                             999

Ambulance.             999
Medical Advice           111

Nearest A&E Dept:

Fairfield General Hospital,
Rochdale Old Road, Bury, BL9 7TD

Nearest ‘Walk in Centre’:

Moorgate Primary Healthcare,
Derby Way, Bury BL9 0NJ.
Open 7am until 5 pm. Monday to Sunday inclusive.

Our details:

Ashworth Valley Scout Camp Site, Ashworth Road,
Bamford, Rochdale, OL11 5UP
Tel: 01706 360498